Category: Staff Resources

Stream Video Migration

Posted on by Todd Watson

Microsoft has introduced a new version of Stream for video hosting on SharePoint.  This change requires Kalamazoo College to migrate Stream (Classic) content to SharePoint by early April 2024.

What you need to know:

  • After migration, Stream (on SharePoint) will include the videos that you’ve already uploaded to Stream (Classic) so you can continue to use them.
    • Your videos from Stream (Classic) will appear in your OneDrive in a folder titled “Stream Migrated Videos.”
    • Videos will also be viewable via the Stream start page for sharing, creating playlists, comments, etc.
    • Videos that are part of Microsoft 365 Groups will be moved to that group’s SharePoint site.
  • Videos you have linked or embedded in Teams, Moodle, and elsewhere will automatically redirect and continue to work for one year. However, we recommend updating your links before that.
  • Stream (on SharePoint) includes the important features from Stream (Classic) as well as new capabilities. If you are interested in learning more about the differences, review this short guide.

What you need to do:

  • If you would like to start migrating your videos now, please contact the Help Desk and I.S. will assist you.
  • Any videos not migrated by the beginning of April will be migrated for you.
  • Update your links to videos and embeds within one year after migration.

Please contact Help.Desk@kzoo.edu with questions. 

Printer/copier update schedule

Posted on by WordPress Administrator

New Canon multi-function print/copy devices will be installed in the following areas on these dates:

  • Dec 14: Computer Labs (Dewing 2nd floor, Dow 2nd floor, Hicks Lab, Fine Arts, Olds Upton 3rd floor, Library all floors)
  • Dec 18-19: Staff Areas (Admissions 2nd floor, Arcus, Dewing 1st Floor, Hicks, Health Center, Mandelle all floors)
  • Dec 20: Anderson Athletics and Fine Arts Lobby/Kitchen
  • Week of Jan 22: Faculty Areas (Dewing 2nd and 3rd floors, Fine Arts Theater, Olds Upton 2nd, 3rd & 4th floors)

For more informaiton about the new printers please see our Dec 5 announcement






Help is on the way! Introducing Answer Bot

Posted on by Katrina Frank
friendly robot named Answer Bot.

Hello Hornets!

With the long weekend ahead and finals on the way, Information Services has a friendly new face to help you find what you need when the Help Desk is away…

Introducing Answer Bot, a new interface where K students, faculty, staff, and parents can try to find what they need with suggestions from Answer Bot. Not seeing a solution? Answer Bot also helps you submit a request to the Help Desk much easier.

So, give it a go…

Ask Answer Bot!

New Scheduling Tool for Faculty and Staff

Posted on by Josh Moon
Joshua Moon, Educational Technology Specialist

Microsoft’s Bookings with Me

Microsoft’s “Bookings with Me” is now available as a tool for scheduling meetings, advising, and other one-on-one appointments. This is designed to integrate with your Outlook calendar and produce an easy-to-use website for people to book time on your calendar. If you’re previously familiar with Microsoft Bookings, Bookings with Me is a streamlined tool better designed for an individual user to set up quickly.

Want to Learn More About Microsoft Bookings?

Get started with Microsoft’s instruction, Bookings with Me: Setup and Sharing.

Problems or questions?

Contact the Help Desk at 269.337.5800 or HelpDesk@kzoo.edu.

Add the K Holiday Schedule to your Outlook Calendar

Posted on by Katrina Frank
screenshot of imported K College Holiday calendar.

Did you know…

You can place Kalamazoo College holidays and “weeks of the quarters” (e.g. Fall Week 1) on your Outlook calendar? It’s true!

To do so follow the K College Calendar Holiday Entries instructions. Also note that this is an Outlook holiday file and is compatible with Outlook for Windows only.

Please contact the Help Desk for more information or additional help.

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New Year, New(ish) IS Resources

Posted on by Katrina Frank

Happy New Year K Community!

To kick off 2023, here are some new and some not so new IS resources that will come in handy throughout the quarter.

As always, if you need to connect, please feel free to send us an email at HelpDesk@kzoo.edu or stop by the Help Desk in the Upjohn Library Commons (located on the first floor to the right of the grand staircase). We’re open Monday – Friday: 8:00 a.m. – 5:00 p.m. with Student Computer Consultants available during some off hours.

Community Member Pages

Looking for resources depending on whether you’re a student, faculty, or staff member? If so, select the page that relates to you:

New Employees

Did you know there are resources for supervisor’s hiring new employees and onboarding tips for new employees? Check them out:

Partner with IS

K faculty and staff are supposed to consult and partner with IS when considering any technology hardware; software; services; and any cloud or externally hosted systems. It’s true!

Learn how to get started:

Scheduled Maintenance

You can count on Information Services regularly performing upgrades and maintenance Thursday evenings from 5:00 p.m. to 7:00 p.m. During this time you can expect a brief VPN disruption.

Note: IS may not publish a weekly scheduled maintenance post if systems do not directly affect the campus community.

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Cybersecurity Awareness Month – Phishing

Posted on by Peter Zillmann

This week’s post for Cybersecurity Awareness Month covers Phishing.

What is Phishing?

According to the National Cybersecurity Alliance, phishing is “a form of social engineering by which cyber criminals attempt to trick individuals by creating and sending fake emails that appear to be from an authentic source, such as a business or colleague.” Some phishing tactics used by criminals include:

  • Forging a message from a financial institution, claiming you’ve been a victim of fraud
  • Impersonating a supervisor, asking for help with a task
  • Claiming to be a delivery company, alerting you to a problem with a package

When you see these sorts of messages, it’s important to be vigilant.

How do I know if the message is fake?

Some red flags include:

  • Email structure
    • The sending email address doesn’t match the company it’s coming from
    • Poorly-crafted writing with misspellings, and bad grammar
    • Greetings that are ambiguous or very generic
    • Language that’s urgent, alarming, or threatening
  • Requests
    • Strange or abrupt business requests
    • Requests to send personal information
    • Urgency to click on an unfamiliar hyperlink or attachment
  • Offers
    • Contains an offer that’s too good to be true

See a Phishing Email? Here’s what to do…

  1. Pat yourself on the back for recognizing that an email is fake and part of a phishing scam.
  2. Report the phishing message through Outlook by selecting the Junk option in the top ribbon and then Report as Phishing option. If you’re using the web version of Outlook, simply right click on the preview of the phishing email, hover over Report and select Report Phishing.
  3. Not sure? Ask the Help Desk!

Suggested Articles from your IS Team

The content on this page was adapted from the National Cybersecurity Alliance’s information on phishing.

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Cybersecurity Awareness Month – Multi-Factor Authentication

Posted on by Peter Zillmann

This week’s post for Cybersecurity Awareness Month covers Multi-Factor Authentication.

What is MFA?

An authentication factor is a way for a person to identify oneself to a computer. Multi-Factor Authentication (MFA) means using more than one factor to prove to a computer that you are who you say you are. Typical authentication factors come in three types:

  • Something you know (like a password or PIN number)
  • Something you have (like a phone or ID card)
  • Something you are (biometrics like a fingerprint or facial recognition)

You probably use MFA all the time: when you use an ATM, you use a debit card (something you have) with a PIN (something you know). When someone checks that your face matches the picture on your driver’s license, they’re authenticating you with two factors.

How does MFA help?

According to Microsoft, 99.9% of account compromise attacks can be stopped with MFA. When you use MFA, a cybercriminal who wants to use your account will face a much greater challenge. If your password is compromised but a second authentication factor is required to sign in, a criminal using your password will not be able to authenticate as you. Visit the National Cybersecurity Alliance MFA page for more information.

Where should we use MFA?

You should use MFA with any service that stores sensitive information. These include:

  • financial sites (like your bank, credit card company, or investment account)
  • social media (like Facebook, Instagram, TikTok)
  • email (like Gmail or Hotmail)
  • your Kalamazoo College network account

MFA is required for all students, faculty, and staff, and more information can be found at our Multi-Factor Authentication page.

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Cybersecurity Awareness Month – Passwords and Password Manager

Posted on by Katrina Frank

This week’s post for Cybersecurity Awareness Month covers habits relating to passwords and password managers. To be cybersecure:

1. Create passwords with these three principles

  • Long – All passwords should be at least 12 characters long.
  • Unique – Never reuse passwords and create unique passwords for each account.
  • Complex – Use a combination of upper and lower case letters, numbers, and special characters.

Remembering passwords and following these principles may sound hard, but there’s a better way…

2. Use a Password Manager

Password managers make it easy to use passwords that are long, unique, and complex. They save time, work across all your devices and operating systems, and can alert you when a password has become compromised. Visit the National Cybersecurity Alliance password managers page for more information including password manager options you can use to be more secure.

3. Know When to Change your Password

As reported by the National Institute of Standards and Technology it is no longer recommended to change your passwords every few months. For personal accounts we recommend focusing on creating long, unique, and complex passwords. Should you become aware that an unauthorized person is accessing an account or a password was compromised in a data breach, change your password immediately. Please note that as part of our process at Kalamazoo College, we require users to change your KNET password periodically; however, there may be a change to this process in the future.

The information on this page was adapted from the National Cybersecurity Alliance’s passwords and NCSAs password manager page.

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Cybersecurity Awareness Month – Oct 2022

Posted on by Katrina Frank
cybersecurity awareness month logo.

Did you know that October 2022 marks the 19th Annual Cybersecurity Awareness Month?

To spread cybersecurity awareness, this month IS will be sharing key behaviors we can all adopt to be more secure. Read our posts each Friday for the month of October to learn more.

About Cybersecurity Awareness Month

“The National Cybersecurity Alliance launched Cybersecurity Awareness Month in partnership with the U.S. Department of Homeland Security in 2004. The campaign is a strong collaboration between government and private industry to raise awareness about online security” (National Cybersecurity Alliance). You can learn more about the month and other cybersecurity initiatives on the National Cybersecurity Alliance website.

Habits to adopt:

Throughout the month of October we will be sharing more detailed information on the following habits:

  1. Using strong passwords and a password manager
  2. Enabling multi-factor authentication
  3. Recognizing and reporting phishing
  4. Complete required and offered cybersecurity trainings offered by IS

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