Class Teams from Quarter to Quarter

Joshua Moon, Educational Technology Specialist

Quarter to Quarter – Carrying Over Work on Teams

In addition to Moodle and other resources, many instructors have adopted Teams to organize their online classes.  Teams is designed to put de-centralized control in the hands of owners and users. While offering support and training, this as been the spirit that Information Services has maintained for using Teams. Now that we’ve completed two quarters using this platform, we wanted to share some thoughts about carrying over work on Teams from quarter to quarter.

My List of Teams

As we transition between quarters, faculty should consider how best to manage their growing list of Class Teams. This would include whether to maintain, hide, or delete a particular Team.  Faculty are also encouraged to practice naming conventions that clarify the term of each site to avoid ambiguity.  The convention in Moodle is Department/Course Number/Term (i.e. PSYC 101-02 FA20).

To Hide, Delete, or Do Nothing

It is helpful to know what these options mean in Teams. 

  • If you do nothing with your Team, it will remain visible and available to members in the main “Your Teams” section of the Teams menu. 
  • Individual users, including students/members, can choose to hide any of their teams regardless of their permissions.  This moves the Team to the “Hidden Teams” section at the bottom of the Teams menu but does not restrict access or hide content.
  • Deleting a Team eliminates the Team within the app, the associated Office 365 Group, and the SharePoint site that serves as the backbone to host files and other features.  In other words, deleting a Team gets rid of everything.

Leaving a Team

One difference between a Class Team and other formats (PLC, Staff, etc.) is that it is more difficult for members (students) to leave a Class Team. Currently, members can only leave Class Teams via the app on an Android device. The option will not appear for a Team on the web interface or the desktop application.  This is a current Microsoft coding quirk.

Duplicating a Team

If you are re-using a Team’s Channel and Tab format as the template for your next course, you can duplicate that material into a new Team.  Remember, any user at the College can create a Team by clicking “Join or create a Team” in the Teams menu.  Once you have selected which type of Team you wish to create, “Create a team using an existing team as a template” will appear as an option at the bottom of the “Create your team” window.  You will have choices whether to duplicate the Tabs, Settings, associated Apps, and Membership.  “Members” will be unchecked by default to welcome a new course roster.  You’ll need to rename your new Team as well.

Note: This procedure will not import the Files from you previous Team! While it’s intuitive to drag your course files and readings into the “Files” section of your Team, Microsoft’s intention is for your readings and other course files to be deposited in the “Content Library” section of your Class Notebook. While this requires spending time getting comfortable with Microsoft OneNote, it might be a beneficial step if you are planning on using Teams in your class extensively. Visit the the page on Using the OneNote Class Notebook to get started. Class Notebooks can be imported from one Team to a new one, taking with them the Content Library and other material.

If you already have your documents for the course in a Files tab, you can copy those files to a new Team. Access the Files Tab in a Channel, select the Files you wish to copy, and click “Copy.” This will open a navigation window where you can find the Team where you want to copy the files. Currently, whole folders cannot be copied at once. You can, however, create folders in the destination Team first to receive copied files.

Some thoughts on Managing Your Teams

Hiding inactive or older Teams can be a useful technique for maintaining archival access to course content and conversations while keeping the “Your Teams” menu efficient and organized.  If you’ve ever wished you could easily return to contact or communicate with members of a previous class, this could be one solution. We do not recommend emptying, re-populating, and reusing previous Teams as a best practice.

As a reminder, we have created a Teams-specific feedback form (login required) to field your questions and respond to challenges.  As the College’s use of Teams evolves, we’re interested to hear from you so that we can better support and organize this platform at Kalamazoo.  Don’t hesitate to talk to us about Teams!

Discontinuing Video Hosting on Moodle for Winter 2021

Information Services is discontinuing support for video files hosted directly on Moodle beginning in winter 2021. This applies only to video files that have been uploaded or drag-and-dropped directly into Moodle.  It will still be possible to link or embed videos from other services such as Microsoft Stream and YouTube. 

In response to the increase in online learning, we are taking this action at this time with the following considerations in mind:

  • Video on a streaming platform (Microsoft Stream, Vimeo, YouTube, etc.) is preferable and more accessible for students.
  • Microsoft Stream is now able to host streaming video content for courses at the College without using another outside service.  If you have questions about how to use Stream and manage its permissions, please refer to the Video streaming page on the Information Services website.
  • Hosting video files directly on Moodle has caused intermittent errors, disrupting service for Moodle users.

Our staff will be contacting faculty members who might need additional support hosting video files for the winter courses.  You are welcome to contact us as well.  Please send your questions to Josh Moon, Educational Technology Specialist, at

Faculty now have access to Moodle sites for Winter 2021

Joshua Moon, Educational Technology Specialist

This week, Information Services created Moodle course sites for winter 2021.  These should be available to instructors immediately.  They will be visible to students at the discretion of the instructor as we get closer to the start of the quarter in January.

We have a new form if you would like course content imported from one Moodle site to another, require adjustments to your course, or would like an additional Moodle site created.  You can access this Moodle Requests for Imports and Course Creation page from the Site Home and the Dashboard on Moodle.  It replaces the previous “Course Request” form.

We hope this continues to help instructors and students have a successful quarter.  Please contact me with any questions.

Josh Moon
Educational Technology Specialist

Spring Moodle Course Availability Extended

In response to faculty feedback, spring Moodle courses will remain accessible to students to finalize the increased number of Incompletes from spring. Information Services will not automatically hide Spring 2020 Moodle course sites until the seventh week of Fall Quarter 2020. They will be moved to the Past Course Sites category, but this does not alter their availability. All instructors are welcome to hide their sites earlier if they wish.

Special Software Availability for Distance Learning

Some courses require students to use specific software products, such as SPSS, Atlas.TI, ArcGIS, MATLAB, and Stata. The College licenses these packages for use in computer labs, so students do not necessarily have to purchase and install the software on their own computers.

To accommodate distance learning during Spring 2020, the College has created an online computer lab with access to the software required in courses this term. At the same time, we understand that students will have a better learning experience if they have access to a desktop computer where they are able to install and use the required software.

Information Services has gathered these resources from the various companies who are offering special licensing at this time:

Adobe Creative Suite

Adobe is providing us with temporary licenses to access Adobe Creative Cloud desktop apps at-home, at no additional cost, so students and faculty can continue their learning.

Things to know before installing:

  • Be sure to use your long form email address ( to get properly redirected to a Kalamazoo College login page.
  • If you already have a personal Adobe ID that uses your K email, you will be prompted to select which account when you attempt to sign-in; select the “Company or School Account” option.

Follow these steps to install Creative Cloud apps.


The College has received a limited number of temporary Student Licenses from Esri. Please contact to sign one out.

ArcGIS Desktop Installation Instructions

Step 1: Download ArcGIS Desktop (ArcMap) software from ESRI Student site:

  1.  Visit and sign in with your Esri account.
    1.  Note: If you do not have an account, please create one by clicking the “I need to create a new Esri Account
  2. Enter your EVA code and hit Activate.
  3. Look for the preferred version (10.3.1-10.7.1) of ArcGIS Desktop and click on it
  4. From the list of software to download, select ArcGIS Desktop (ArcMap) or ArcGIS for Desktop
  5. Click on Download

Step 2: Installing ArcGIS Desktop (ArcMap):

Once the download is complete, the installation setup for the ArcGIS Desktop will usually be stored in your Downloads folder.

  1. Open your Downloads folder.
  2. Double click on the installation setup of ArcGIS Desktop (.exe) to begin file extraction
  3. Once the files are successfully extracted, hit Close and the installation wizard will begin
  4. Hit NextAccept the Agreementchoose Complete installation type, and hit Next throughout the process and finally hit Install
  5. Hit Finish once installation is complete 

Installation Reference

 Once the ArcGIS Desktop (ArcMap) software has been installed on the computer, please follow the steps provided below in order to authorize the software using your EVA license.

Step 3: Authorize the ArcGIS Desktop (ArcMap) EVA license:

  1. Go to Start Menu > ArcGIS folder > launch ArcGIS Administrator (right click and run as Administrator).
  2. Click the Desktop folder (located on the left panel)
  3.  Choose the license level. Advanced (ArcInfo) Single Use option.
  4. Click Authorize Now to start Software Authorization Wizard.
  5. Choose the default option, “I have installed my software and need to authorize it” and click Next.
  6. Select “Authorize with Esri now using the Internet” and click Next.
  7. Enter/update personal information and click Next.
  8. Select organizational details and click Next.
  9. Enter the license number EVAxxxxxxxxx for ArcGIS Desktop and click Next.
  10. On the dialog box for extensions to be authorized, choose “I do not want to authorize any extensions at this time” option and click Next. Extensions are already included with the license
  11. Ignore the evaluation features and click Next. The option to evaluate features is not needed as your license already have the extensions.
  12. Hit Finish once license authorization is complete
  13. Check for license availability by clicking on the Availability folder (located on the left panel) and ensure the license is available.
  14. Launch ArcMap by going to the Start Menu, look for the ArcGIS folder and select the ArcMap.
  15. Once the ArcMap is successfully launched, go to the Customize tab and click on the Extensions.
  16. Make sure to check all the boxes for the extensions that have been authorized are for use.

Authorization Reference


Mathworks has arranged a special license that students can use on their own computers through June 30, 2020.  This license allows students to use MATLAB Online via any web browser or to install MATLAB on their own desktop or laptop. To obtain a license, create a MathWorks Account using your email before either starting MATLAB Online or downloading the desktop version. 


IBM is extending the SPSS Statistics Subscription Trial through June 15.


Stata has provided a temporary license (through June 1) free of charge for students. Please contact for the activation key.

Download the software here using the credentials you receive from the Help Desk. Find Installation instructions here.

New Feature: Transferring Print Credits

An illustration depicting a piece of paper with a ribbon on it.

Would you like to help out a friend who may be in need of a few extra print credits?

Or are you graduating soon and would like to pass your print credits on to a classmate?

Information Services would like to announce that print credits can now be transferred through Papercut!

All you’ll need is the exact username (not email address) of the person you would like to transfer print credits to. For further instruction visit the Student Print Credits section on the Printing page.

For additional information on print credits please connect with a Supervisor at the Circulation Desk or email