A. Academic Courses

1. All courses are archived and stored after the end of each quarter so the system can operate efficiently.

2. Course archives will be kept for 3 years.  Faculty may request a copy of their archive(s) on removable media. Student content will be omitted from the archive.

3. No guarantee is made that archived courses will be restorable on future versions of Moodle software. 

4. Instructors are requested to make their courses unavailable to students when they are finished with their course. Moodle administrators will make courses unavailable to students approximately 10 days after final exams end.  Instructors working on a course for an upcoming quarter are requested to keep it unavailable to students until the quarter begins.

5. A faculty member can request that a course be kept on the server beyond the traditional quarter period, for special circumstances. Instructors must contact the Moodle administrator to secure this extended access. It is important that the course remain unavailable to students, since the official course time frame has passed.

6. Final grades entered into Moodle are not considered part of the official academic record. Only grades submitted to the Registrar’s office are the official academic record.

B. Non-academic / Special Courses (Clubs, organizations, committees, etc.)

These courses will be kept active until the owner requests the course to be archived or removed from Moodle. Course creators may archive their course content at any time and store it on their own computer based on the needs of the represented group. Course creators may be contacted on a yearly basis by the Moodle administrator to determine if the course is still in use.