Laptop Purchasing

Last Updated: 11/27/2010

The President’s Staff has made a determination of the positions that require a laptop as an essential function of their job responsibilities. For those positions, a laptop is provided from the College’s central computer rotation budget on the standard rotation cycle.

For all other standard full time positions at the College, a desktop is provided from the College’s central computer rotation budget on the standard rotation cycle.

A small pool of laptops are available for short term check out through Media Services.

If faculty or staff demonstrate the necessity of a laptop to do their work, teaching, or scholarly work, and have alternate sources of institutional funding, a laptop can be purchased under the following conditions:

Approval from the appropriate President’s Staff member prior to ordering.

  1. Approval from the appropriate President’s Staff member prior to ordering.
  2. All purchases are made through the Information Services staff, to ensure supportability and compatibility with College standards and platforms.
  3. All purchases made through the College, and using College resources (whether institutional funds, departmental funds, grants or stipends, or other) are College property and remain College property if the employee leaves and/or the computer is no longer of use to the purchaser.
  4. If the laptop is to be used instead of the provided desktop, the difference between the cost of the laptop and the standard budgeted amount of the desktop is paid for by identified sources (departmental funds, grant, stipends, etc). If the laptop is in addition to the provided desktop, the full amount of the laptop is paid for through those identified sources. The use of such funds for a laptop must be consistent with any guidelines associated with those sources.
  5. The replacement cycle in these cases will not be shortened from the standard cycle established for the department and institution.
  6. In a situation where the person using the laptop is away from campus for a period of time (e.g. sabbatical), and this leave requires a fill-in person who needs a computer, either the laptop must be left for the fill-in, or the department/source must fund the standard budgeted amount of a fill-in computer.